Meeting and Event Planners Virginia

Hotel Sourcing

Hotel Sourcing  

Whether you’re planning a fundraiser, awards dinner, team building event, incentive trip, sales meeting, or annual conference, chances are you want to create a successful event. Covington’s Meeting & Event planners can help you get there and assure that no detail is overlooked. That starts with helping you find just the right destination and venue to host it!

Whether you’re traveling for business or pleasure, here are six of the best Richmond hotels for Meetings. Our meeting planners recently toured the hotels and provided their recap for our clients.

Consultation and Request for Proposal

A successful event, meeting or travel incentive program starts with well-defined objectives. Our meeting and event planners will help you identify goals and budget needs for creating a successful program. We will create a request for proposal based on your needs and submit to our industry partners and hotels that best fit your meeting’s goals. We take pride in negotiating the best possible rates for everything from guest rooms, meeting and event facilities, food and beverage, transportation, and any other related services.

Site Selection

With an incredible breadth of site knowledge, your Covington event planner can help you pinpoint the ideal location and venue for your event. We provide destination research, field vendor proposals, compare costs and negotiate contracts on your behalf.


Our reputation in the industry guarantees a strong bottom line and a strong return on your investment. You’ll enjoy volume discounts offered through our partners for travel, food and beverage, lodging, activity, and entertainment.

Call our Professional Planners at 804-747-4197 or please complete the short form below so we can better assist you.

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