Powerful Technology for Simple Meetings and Event Management

groupizeCovington Travel is pleased to announce a new partnership with Groupize which offers our clients an innovative solution for managing simple corporate meetings and multi-room reservations. Groupize was the winner of Phocuswright Innovation Award and named BTN Top 25 Most Influential of 2017. It is revolutionizing meetings technology with self-service solutions that reduce the complexity of starting, sourcing, managing and measuring simple meetings.

The traditional process of handling simple meetings and events is a manual, tedious process that often bypasses corporate standards and practices. The adoption of the latest Groupize next-gen platform provides access to over 100,000 hotels including access to real-time pricing and negotiated rates from the BCD hotel programs. It is the only group booking solution that allows planners to either book in real-time or submit an RFP to the hotel. This new solution leverages all of the benefits that Covington brings our clients including industry-leading technology, exclusive corporate travel discounts, and global resources.

“Covington Travel is excited to join forces with Groupize to provide our clients with a simple and effective tool for managing small meetings and events,” explains Paul Covington, the company’s C.F.O. & C.I.O. “This is an efficient sourcing tool for meeting travel arrangers that improves productivity and response time while decreasing costs. Offering corporations one solution for all users will, in turn, provide full visibility, compliance, and data for the organization. This partnership is consistent with our commitment to building lasting client relationships by offering leading-edge technology solutions and continually striving to go that extra mile in serving our clients.”

groupizeSimple meetings do not require all the high touch and costs associated with a complex meeting – and 60% to 80% of corporations’ total meetings fall into the simple meeting category, according to an American Express Meetings & Events Study. Groupize is the only-end to-end platform for simple meetings which includes a direct booking engine for sleeping rooms, eBids for meetings, attendee registration, simple housing management, instant blocks for projects and engagements, air management, GDS integration, Duty of Care and Concur integrations. The use of the Groupize technology empowers organizations to:

  • Source multiple hotels and obtain competitive bids in a fraction of the time it currently takes
  • Standardize hotel contracting procedures to minimize the impact of harmful clauses
  • Know where all company meetings are taking place and who is attending them (Duty of Care)
  • Get visibility into this category of “hidden” spend
  • Leverage your hotel spend for meetings with your transient business travel hotel spend
  • Improve your use of preferred hotels
  • Provide organizers and attendees with an easy-to-use, customized registration tool
  • Give organizers instant access to updated registration information and attendee counts
  • Give attendees instant access to the most current meeting information via the Groupize app

“Groupize is proud to support Covington Travel in their effort to bring innovation to their enterprise customers,” said Alisa de Gaspe Beaubien, Groupize C.O.O. “We are confident this solution will assist their corporate clients with ROI, improving attendance experience and every aspect of managing their simple meetings and events.”

To learn more about how Covington Travel and Groupize can help your company with your simple meetings, please contact us at services@covtrav.com or call us at 804-747-7077.

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